Job Summary 

A valued member of the staff, the Office Manager ensures that the company’s everyday activities run smoothly.  Duties include but are not limited to administrative services such as answering phone calls, greeting guests, coordination of meetings, travel arrangements, and records management; office management such as supervision of office staff and purchasing of supplies and equipment; and financial management such as credit card usage and processing income, bills, and invoices in coordination with the bookkeeper.

The Office Manager is the face of the company and is expected to treat all individuals in a kind and respectful manner.  They assist in creating a positive office atmosphere.

Job Functions

• Administrative Responsibilities: 

  • Assist CEO and Board Chair with coordination Board of Director Meetings and events
  • Oversee Annual Meeting logistics in coordination with CEO
  • Schedule Zoom Board Meetings, make travel arrangements for board of directors, prepare & submit Per diem check request, prepare and distribute board packets, set up the board room for the quarterly & special meetings to ensure the equipment is properly set up for the meetings
  • Take Meeting Minutes at all board meetings
  • Keep records of all Board Resolutions
  • Generate company memos and letters at the direction of the CEO
  • Determine what issues, calls, mail, or other communications need to be brought to the attention of the CEO and/or Board Chair
  • Perform Human Resources duties including preparation of interview packets, scheduling interviews, maintain employee files, submit employee timesheets, ensure completion of new-hire paperwork
  • Ensure new employees & board members have the computer hardware and software necessary to perform their duties,
  • Ensure confidentiality of all corporate information

  Office Management Responsibilities: 

  • Directly supervise office and custodial staff including providing clear and open communication and direction, scheduling, timesheets, and disciplinary actions
  • Change answering machines, office signage and out of the office email notices are set up when the office will be closed during normal working hours, or an employee is out on leave
  • Address in-person and telephonic shareholder requests, and redirect to Shareholder Relations staff and CEO as appropriate
  • Coordinate with I.T. contractors to maintain office phones, computers, and security system
  • Log & distribute mail and packages, prepare mass mail outs, and deliver the USPS.
  • Manage the maintenance repair requests working with Kootznoowoo Maintenance & Property Managers.  
  • Inventory and replenish necessary office supplies and cleaning supplies
  • Manage all accounts for Kootznoowoo, KPlaza, & Chatham Properties and the filing systems
  • Maintain inventory of building maintenance purchases, cleaning supplies, corporate office keys, and office supplies and services.

  Procurement and Financial Responsibilities: 

  • Provide grant management support for all Kootznoowoo grants, including developing a spreadsheet for reporting and draw down due dates, and other grant management functions.
  • Assist Bookkeeper with management of credit card accounts and statements
  • Assist Bookkeeper with recording and processing all invoices for payments, including printing, scanning, filing, mailing and data entry as needed
  • Prepare check requests and purchase orders
  • Collect K-Plaza rent payments, prepare bank slips for deposit, send all verification copies the bookkeeper
  • Make bank deposits in a timely fashion
  • Obtain the State of Alaska Notary Certification

Skills & Knowledge

• Excellent oral and written communication skills.
• Extensive knowledge and experience of administrative and operational functions in development organizations, including financial, procurement, human resources, business operations policies and practices and administrative management
• Ability to work directly with the public, providing information and assistance on a regular basis
• Strong interpersonal and communication skills to work effectively in a dynamic organizational environment
• Able to work well under pressure while being detail oriented and prioritizing daily job duties

Minimum Qualifications:

• Two (2) year degree in Business, Communications, Organizational Management, or equivalent, AND
• Three (3) or more years of experience in office management 
• Other combinations of experience and education that meet the minimum qualifications may be substituted.
• Valid state driver’s license.
• Proficient in Microsoft Office and Windows platform

Preferred Qualifications:

• Four (4) year degree in Business, Communications, Organizational Management, or equivalent, AND
• Five (5) or more years of experience in areas involving government contracting and/or office management. 
• Knowledge, experience, in personnel, finance, human resources, accounting

This position will remain open until filled.  

To apply, email a resume and cover letter to info@kootznoowoo.com.  Hard copies may also be delivered to the Corporate Office at 8585 Old Dairy Road, Suite 104, Juneau, Alaska 99801.

For questions, contact Jonathan Wunrow at (907) 617-9956 or jwunrow@kootznoowoo.com.

 Job Summary 

The Chief Executive Officer (CEO) provides leadership for all aspects of the company’s operations with an emphasis on long-term goals, growth, profit, and return on investment for our shareholders. The CEO will have the lead role in overseeing the implementation of the corporation’s Strategic Plan, business development, facility management, daily operations, and project oversight, and facilitate business growth, while taking pride in their work for Shareholders and protection of our Native lands. 

Essential Job Functions

• Works with the board of directors to implement the Goals and Strategies outlined in the corporation’s Strategic Plan.
• Works with the board of directors and key staff to establish short-term objectives and long-range goals, and related plans and policies.
• Works with the board to develop and implement strategies that ensure the long-term viability and growth of the corporation and its assets.
• Ensures that decisions are made, that are in the best interest of the shareholders.
• Presents regular reports on the status of the company’s operations to the board of directors and to company staff.
• Makes recommendations to the board of directors regarding the development and acquisition of business opportunities, 8a opportunities, partnerships, and teaming opportunities.
• Oversees the organization’s financial structure, ensuring adequate and sound funding for the mission and goals of the company.
• Ensures that the Corporation’s land resources remain healthy and protected.
• Ensures that all buildings that the Corporation owns are well taken care of, and profitable.
• Develops programs and business opportunities that provide economic opportunities for shareholders.
• Works with community partners to support the economic and cultural health of Angoon.
• Reviews the financial results of all operations, comparing them with the company’s objectives and takes appropriate measures to correct unsatisfactory performance and results.
• Coordinates with, and supports the Kootznoowoo Cultural and Educational Foundation.
• Works with the Angoon Community Association, U.S. Forest Service and other partners manage the traditional lands around Angoon.
• Ensures the company’s compliance with all applicable laws, rules, regulations, and standards.
• Directly supervises office and other staff.
• Serves as the company’s representative to the board of directors, shareholders, employees, customers, the government, and the public.
• Enhances and/or develops, implements, and enforces policies and procedures of the organization.
• Develops an annual budget, as well as a reliable cash flow projection process and reporting mechanism, which includes minimum cash threshold to meet operating needs.
• Continually evaluates the organizational structure for continuous improvement of the efficiency and effectiveness of the group as well as providing individuals with professional and personal growth with emphasis on opportunities (where possible) on shareholder development and hire.
• Performs other related duties to benefit the mission of the organization.

Skills & Knowledge

• Must have the ability to successfully manage a culturally diverse corporate office through collaboration and teamwork.
• Must possess the highest integrity and a strong sense of personal accountability for business performance and for accomplishing the corporation’s strategic direction.
• An experienced leader and financial executive with appropriate industry experience, preferably working with ANCSA corporations.
• A strategic visionary with sound technical skills, analytical ability, good judgment, and strong operational focus.
• A well-organized and self-directed individual who is a team player.
• An intelligent and articulate individual who can relate to people at all levels of the organization and possesses excellent communication skills.
• An excellent negotiator who is experienced in contracts.
• A decisive individual who possesses a “big picture” perspective and is well versed in systems.
• Skill in establishing and maintaining cooperative working relationships with employees, the board, and other partners.
• Knowledge of managerial and leadership techniques and principles
• Knowledge of budgeting methods and systems, business case development, strategic business planning, reengineering, organizational change strategies, performance measurement and project management

Minimum Qualifications:

• Any combination of education and experience that will likely provide the required knowledge and ability to perform the essential duties and responsibilities of the President/CEO will be considered with the preferred minimum qualifications.
• Bachelor’s Degree in Management, Business Administration, or related field.
• Five (5) years of experience in senior management
• Five (5) years of Business Development experience
• Ability to successfully obtain required clearances;
• Ability to travel 25% of the time
• As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

Preferred Qualifications:

• Master’s Degree
• Experience working with and/or for an Alaska Native Corporation
• Demonstrable experience in 8(a) government contracting
• Experience overseeing corporate treasury and trust investments.
• Experience in Facility Management

This position is available immediately and will remain open until filled.  

To apply, email a resume and cover letter to jwunrow@kootznoowoo.com.  Hard copies may also be delivered to the Corporate Office at 8585 Old Dairy Road, Suite 104, Juneau, Alaska 99801.

For questions or to learn more, contact Jonathan Wunrow at (907) 617-9956 or jwunrow@kootznoowoo.com.